Simplifies Microsoft Outlook email management

Create & Reply Emails with Templates & Archive Important Outlook emails

Save time and money

Add in For MS Outlook for email management

When one works with Microsoft Outlook , there is still better need of record management of emails which are important to keep more safer at one central location for future quick retrieval need.

Every knowledge worker may have their own outlook and may be receiving  hundreds of emails a day. The mails may be organized through Outlook rules. but the mails which should be the part of the record of business organization , there is a need of a simple tool to archive important emails at a separate place with the central organizing mechanism with other records of the organization for quick retrieval whenever need.

eMail Management Problems addressed by Outlook Addin

Problems

  

Solution by Outlook Add-in
 

Emails  Scattered across PC's

 

Centralized Storage of EMails

Email information lies scattered in various PC’s Outlook. Hence there is no sharing of the information.

Emails archived are stored centrally. Information can be shared by authorized users. Thus even when some one is not available, his mails can be accessed from central repository and necessary action can be taken.
       
 

Cumbersome retrieval of emails

  

Multiple options for easy retrieval

Retrieving emails is cumbersome task. An individual / employee / staff gets many mails daily. Only a few mails are important to the user.

eSecretary with Add-in for MS outlook provides multiple ways to retrieve the desired mail. It is important to note that E mails with attachments also can be retrieved. User can also save his important mail correspondence for future reference.
           
 

 email creation takes time

 

Faster email creation

New emails are created from scratch which is time consuming.

eSecretary allows you to start with some base using knowledge base/templates stored in the central repository, saving your time.
Example- An introductory letter where Company’s profile is to be attached.
A standard letter with profile attached, can be accessed by all.
           
 

Staff turnover may lead to loss

 

Smooth Handover

When an employee leaves an organization, there is no smooth transfer of the important information. This may lead to a problem if information is vital.

eSecretary allows smooth handover of the information with Add-in for MS outlook, since information is stored centrally. It ensures that vital information is not lost.

               
 

MS Outlook slows down.

 

MS Outlook slow down avoided.

Outlook’s entire data is stored in PST file. As volume of emails/data increases, MS outlook becomes slow. PST file can also get corrupted leading to loss of all information.

By archiving the emails in eSecretary, PST file’s load is reduced, hence less chance of corruption. MS outlook’s slowdown is also avoided. In eSecretary every mail is stored as an individual file.
           
 

PST data may corrupt

  

Only a few file may be corrupted. 

Virus attack lead to loss of all outlook data stored in the PST file.

eSecretary stores important emails from Outlook in msg file format and eliminates the chances of corruption.

        
 

Retrieval of email difficult

 

Retrieval is easy.

Normally emails are stored as they are. Retrieval may be difficult.

eSecretary profiles the emails and then stores. Retrieval possible under various categories

       
 

Limited email accounts

  

Valid users can access 

In many organizations, some specific users only have the PC/e mail account.

Outlook add- in allows other valid users to access the emails from central repository, depending on the rights provided. 

       
 

"Thus in today’s scenario E mail management is very important for every organization"

 

eSecretary™ Add-in for Microsoft Outlook is an innovative email productivity solution. It helps preparing and replying emails quickly and simplifies creating archive of emails with other office documents.

 

eMail management - Additional Information.

1. Consistency/standardization in communication


Add in for MS outlook helps you in creating the templates from your e mails directly with a click. These templates are stored centrally. Authorized users have access to these templates. Thus a standard template once created can be used by many users. This creates the consistency/standardization in an organization’s communications.
Example-
a. A thank you letter to your customer for the orders they have placed on your organization.
b. Follow up letter after a product demonstration etc.

2. Record of communication for future reference.


In any organization the email communication is a continuous, day to day activity/affair. At the conclusion of any event, say receiving an order, you can store the correspondence for future record. Some times communication history can also be stored from litigation point of view.

3. Creation of the knowledge Base.


"Add in for MS Outlook" helps an organization/individual to create a “Knowledge Base". This Knowledge Base is available to authorized users.


Knowledge Base is also getting updated regularly, helping the users in the organization to become more efficient and productive. Ultimately the organization benefits.